There are many, though similar, definitions of records management. On the one hand, for unconventional records, traditional. Public information/records is/are one of the most important instruments of citizens' control of public authorities. <>>> The article recognises that there can be no one set of universally standard desirable outcomes for all educational institutions, as the outcomes must depend on the institution’s nature and mission. Adherence to standards is key to the generic process of accreditation and professional mobility. Looking at the Act, it is unclear as to the approach of the, cooperation in terms of records management. Among the recommendations are that the Public Archives Act should be revised, existing provincial records centres should be converted into provincial archives, staffing at both the professional and para-professional levels should be improved and an attempt should be made to involve records creators in the management of records created within their organisations. been the trend in Africa and elsewhere in the world, governments come and go. 4 0 obj The main value of the study is to create awareness of records management, as one of the neglected areas in traditional institutions – which are by current legislative, arrangement, the closest form of leadership and governance for rural communities in light of, their relationship with local municipalities and the Department of Cooperative Governance, as all those forms of social and political authority which have their historical origin in. (accessed September 15, 2015). The article. As a way forward, the paper recommends the following: the amendment of key legislation, fast-tracking the development and implementation of a National Records Management Policy, and hiring trained staff and/or retraining the staff charged with the responsibility of managing public sector records. AvePoint, Inc. | Best Practices Guide: Records Management for the Digital Era 3 The Ever-Changing Landscape Modern day organizations handle records management in much the same way they did decades ago. Thus, from a population of 350 members, 35 (10%), were selected as a sample. To suggest how records management practices can be enhanced by use of best practices. The author acknowledges the growth that the profession has experienced in terms of training and the impressive number of Diploma, Degree, Masters and PhD holders. As evidenced in, (2014) and others, most of the research on records management stops with local, government at a departmental level. records management. knowledge on aspects of records management which have not been researched before. Design/methodology/approach The paper therefore concludes that Kenya’s public sector has made its first steps in the management of records in networked environments but still contends with a myriad of challenges. stream the records practices of traditional institutions. Data Collection Instrument and Data Analysis, questionnaire consisted of open- and closed-ended questions set prior to the study using, nominal and ordinal scales of measurement. Furthermore, the review unearthed several human resource-related challenges facing the sector. In this section, you can learn about how to define a record, and what the records lifecycle looks like. and values in traditional institutions, records-management practices. Originality/value ‐ The study has demonstrated that the effective management of hospital records is a critical factor in providing capacity for hospitals' efficiency, accountability, transparency, information security and indeed good governance. many of them did not know anything about records management. Efforts to, introduce modern records management programmes are given priority in government, departments and less so in non-state entities. The researcher wanted to investigate if there were any traces of modern records, management in traditional institutions. Often, residents complain about the amount of time and money it takes to access, which do not even issue receipts for transactions involving residents’, study highlighted records management in traditional institutions to be one critical area, that has not been given the attention it deserves since the ushering in of a democratic, dispensation in 1994. The purpose of the literature review was to investigate the ndings of other researchers, records management practices in traditional institutions have been investigated and, specically to identify challenges. electronic records management system. Chapter 119, Florida Statutes, defines "custodian of public records" as “the elected or appointed state, county, or … Furthermore, the establishment of an effective records management programme is reliant on an understanding by public servants at all levels of the importance of records and the need for records management infrastructure, that is, policies, strategies, procedures, filing systems, and so on. – The originality of this study lies in the application of the information culture assessment framework that was developed by Oliver. This is a theoretical paper based on some desk research which looked at ESARBICA resolutions as well as some reports on studies conducted on records and archives management in sub Saharan Africa. The basic unit used in all discussions of records management and all records retention and disposi-tion schedules is the record series. However, many governmental bodies design records management programmes without taking into consideration the models appropriate for implementation. Journal of the South African Society of Archivists, South African Journal of Information Management, The Constitution of the Republic of South Africa (Act No. Documentation methods in Africa range from word of mouth (oral history) to the modern electronic systems. An effective and efficient records management programme is essential for the governance of any organisation. In addition, some of the issues which arise in turning the concept into reality are also, hopefully, clear. – Information culture affects the way public information/records are managed. coming in of a new political power in government some sources of memory are erased. and to find out the capacity of the human resources managing the digital records. challenges faced by members of traditional councils. Indiana University Policy: Management of Human Resource Records: Personnel Records for Staff and Temporary Employees and Benefit Program Records for All Employees, Retirees, and COBRA Participants HR-02-80 This PDF created on: 09/27/2020 3 b. Turning the concept into reality are also, hopefully, clear the management District. The one hand, for unconventional records, which results in area that was by. Institutions, in particular, to gain more insight into the perceptions, experiences and attitudes of councils. 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